It’s hard to believe that we are on to the last week of Paper Organization series, Organizing Online Bill Payments and Tax Documents. Are you ready to dive in?
For the past three weeks, we talked about quick and easy paper organization, and I even suggested the best organizers you can use regarding functionality and price. When I think of starting an organizing project, I often check what items I could use from what I have already owned. You see, the most significant aspect of my minimalist style is saving $$. I firmly believe that there are endless ways for every organizing project get a pretty look without breaking the bank. The simple known trick is to keep an open mind.
This week, let’s talk about organizing online bill payments and tax documents. I mentioned in my previous post that to date, we are down to one bill not set up for auto pay since the company still runs the business the conventional way. The rest is set up electronically with monthly auto pay.
ORGANIZING ONLINE BILL PAYMENTS
*Planner – I use a planner to remind me of the dates, amount, and which account is due when. On the monthly spread is where I write each account detail so that I don’t have to flip the daily spread every single time. In case you are wondering which planner I am using, it is Simplified Planner by Emily Ley. I love the quality of the planner and how it is designed for a simplified life is worth the money.
*Dry Erase Calendar – With a goal to make sure that my husband knows with what’s on our monthly bill payments, I also write each account due date and amount on a dry erase calendar. On the side note, this is the reason why I make sure that only my husband, our Shih Tzu, and I have access to my office. Security is everything! Am I too paranoid? Well, my husband says I’m reasonable. 🙂
*Always check the bank account associated with the bill payments. The last thing you want is to incur overdraft and late fees. I can’t stress this enough about how important it is to monitor your bank account; not only for this reason but also to detect fraudulent activities.
ORGANIZING TAX DOCUMENTS
Organizing tax documents is a no one-size-fits-all project. What works for my family may not work on yours. The key is to create a routine and when it works then, streamline the process and make your family fully aware of what you are doing. Keep in mind that paper organization is a family affair so as every organizing project you want to tackle at home.
Over the past few years, I have established an organizing tax documents process that works for my family. I use a dedicated binder for tax documents which includes all receipts and other tax-related papers that our accountant may need. I have three main categories: In-State, Out-of-State, and Work/ Business. Each category has assigned clear pocket sleeves to hold receipts and other small-sized documents. I would usually show photos of what’s inside the binder but because it involves sensitive information I opted out to do that.
That’s it! As I mentioned earlier, each family varies the way organizing works. So, find what works for yours.
Here is the recap from previous weeks paper organization series:
Week 1: How to Organize Mail
Week 2: Organizing with Binders
Week 3: Organizing Bills and Receipts